Staff well being
UNDP staff members are performance oriented and committed to the high standards and ideals of the Organization. They work very hard and do whatever it takes to get the job done despite any hardships they may encounter. While maintaining their commitment to their work, they feel a lot of pressure because of the additional workload carried by the Organization in recent years with the increased funding coming to UNDP.
UNDP aims to create a well-managed flexible working environment that supports staff, promotes well-being, maintains fair and effective working practices, thereby providing a balance between organizational priorities and personal life.
It is in this regard that in addition to encouraging managers and staff members to take personal responsibility for their own wellbeing, many policies are already in place to support Staff Wellbeing.
Flexible working arrangements:
We provide the option of flexible working arrangements and alternative ways to best achieve overall programme objectives and optimal performance, while balancing the needs of staff with the demands of work. Below are different options:
o Flexi time: defined as flexible working hours at the beginning and/or the end of the day, with core hours established by respective offices during which all staff must be present at work.
o Compressed working schedules: permit staff to increase the number of hours worked per day in order to (a) gain free time on other days, or (b) have a day off. This can be accomplished by adding a small amount of work time to each working day, enabling the accumulation of enough hours to take every alternate Friday off, for example.
o Part-time employment: allows existing staff to adjust their work schedule for a limited period of time, to less than 100 percent full-time work. Work may be reduced from 50 percent to 80 percent of the established work time, in any agreed manner between staff member and supervisor.
o Telecommuting: allows staff to perform their regular work schedule in an alternate location away from the office.
o Maternity leave (16 consecutive weeks): allows an eligible staff member a period of time before and after giving birth, to prepare for and recover from the delivery and to take care of the newly-born child.
o Paternity leave (4 consecutive weeks): allows the father to provide support, as well as bonding and care-giving, after the birth of the child.
o Adoption leave (8 consecutive weeks) allows an eligible staff member a period of time for bonding and taking care of a child following his/her adoption.
o Family leave: allows eligible staff members to use their uncertified sick leave in the event of a family-related emergency.
o Annual leave: is a time period which provides staff members with time off from work at full pay for personal reasons and for purposes rest and recreation.
o Special leave: Special Leave provides exceptional assistance to staff members in balancing their working life with personal responsibilities, needs and interests. While staff members do not have an entitlement to Special Leave, UNDP will review requests for such leave in light of individual needs and organizational circumstances. While on Special Leave, even without pay, a staff member retains his/her status as a UNDP staff member and as such is still bound by the United Nations Staff Regulations and Rules, the United Nations Standards of Conduct as well as other applicable policies and administrative issuances.
o Time off for breastfeeding: ensures that nursing mothers of infants under one year old may take time off twice daily for the purpose of breastfeeding.
Apart from entitlement travel rights of staff members working in duty stations other than their home countries; UNDP shall pay a lump sum (10%) to help cover the travel costs for infants who are under two years of age and who accompany the breastfeeding or single mothers on official business travel to a family duty station.
From time to time, UNDP Rwanda introduces other initiatives to help staff members. Currently the following are available:
o Cafeteria: The cafeteria in the UNDP compound does not only serve as a place where staff members can grab some snacks and a cup of coffee but it has also contributed to teambuilding. At different times of the day, there are always two or more staff members sharing a cup of tea. Although this may be considered as five minutes taken away from work time, the truth is that it is also an opportunity for staff members to exchange ideas on work improvement and some success stories.
o Sport: Currently staff members do not only go to the cafeteria to only have a drink; they can also have a good time to play table tennis.