Procurement

How does UNDP do business

click here to view our current procurement notices

The procurement function includes all actions necessary for the acquisition, by purchase or lease, of goods, works and/or services.

  • Procurement for development projects is by its nature complex and particularly so in a land-locked country like Rwanda where deliveries are often of an urgent and crucial nature. Wherever UNDP procurement is being undertaken however, the following principles apply:Products need to be carefully specified to ensure quality and fitness of purpose whilst ensuring value for money through competitive bidding and supplier neutrality.
  • Service requirements need careful analysis with timely and exhaustive sourcing of qualified firms or consultants to meet programme goals while ensuring transparency and best value for money.

A staff of experienced procurement specialists based at UNDP's Country Office in Kigali work to provide full procurement support.

For suppliers,consultants and providers of services

In line with the delivery of support services to development projects, UNDP procurement unit is regularly undertaking local and international contracting of consultants in various fields of expertise, as well as selection of suppliers of goods/equipment, among others.

Individual and corporate consultants, suppliers of goods/equipment and all other providers of services in various fields, whether private or non-government, who are interested to participate in UNDP Rwanda's activities may apply for business opportunities posted in the Procurement Notice.

Procurement procedures

Solicitation documents

 

Solicitation documents for ITBs and RFPs should be requested through the contact given on the relevant procurement notice. Please give the ITB/RFP reference when requesting documents, together with an outline of your ability as a supplier to provide the goods/services.
All queries should be directed to procurement.rw@undp.org
UNDP will not hold itself responsible for delays due to enquiries/correspondence directed elsewhere.

Bidding procedures

All submissions for ITBs or RFPs should be submitted by the closing date and time indicated on the olicitation documents by one of three methods outlined below:

1) Delivery by hand – observing the sealed envelope and marking requirements noted in the solicitation documents.
2) Courier service – observing the sealed envelope and marking requirements noted in the solicitation documents.
Delivery address:

Registry Unit, UNDP Rwanda
P.O. Box 445 
12 Avenue de l'Armée
Kigali , Rwanda
Attn: Procurement Officer

3) To our secure email address: offers.rw@undp.org Please Note: Any offers sent to the private email addresses of any procurement staff will be automatically disqualified.
Some bids may invite suppliers to a public bid opening. Suppliers are asked to be present at least half an hour before the scheduled bid submission closing. Any supplier arriving after this time will not be permitted to attend.
Unsolicited bids will not be considered.

Solicitation procedures

Solicitation procedures for the procurement of goods, services and works.
UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:

  • Request for Quotation (RFQ):

The most flexible and least formal method that is applied for procuring goods, services and/or works. RFQs call for a written quotation.
Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.
RFQ applies to contracts exceeding the range $2,500 but less than $100,000

  • Invitation to Bid (ITB): 

    An ITB is normally used whenever the entity is not required to propose technical approaches to a project activity, or to offer management or supervision of an activity. ITBs are used when the entity is to provide its cost requirements to meet precise specifications sought from UNDP. This is normally the case when UNDP buys goods. It may also apply to civil work contracts and services that can be expressed quantitatively and qualitatively.
    Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.
    ITB applies to contracts exceeding $100,000
  • Request for Proposal (RFP): 

    RFP is used when the inputs and/or outputs cannot be quantitatively and qualitatively expressed at the time the invitation is made, as for example consulting or similar services are sought. A RFP may also be used for purchase of complex goods when you are not sure of the functional specifications and wish to seek proposals.
    Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP.
    In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when a Long-Term Agreement (LTA) is in place, either globally (HQ) or locally (at country office level).
    RFP is recommended for all contracts exceeding $100,000. RFPs may also be used for the procurement of goods, civil works or services valued less than $100,000.
  • Local Shopping

For values less than US$2,500, UNDP-Rwanda may engage in Local  Shopping.
More information about Procurement here.

Procurement notices

Title Deadline Date posted
Hiring A Strategic Engagement And Partnership Expert For Gender Monitoring Office 3 October 2019 19 September 2019
Recruitment of National Consultant as Partnership Specialist to develop a YouthConnekt national partnership strategy and support the establishment of MoUs with private sector 23 September 2019 19 September 2019
RFQ: National - Supply and Installation of Lightning Protection Systems in Rutsiro District 4 October 2019 19 September 2019
Re-advertisement for National Individual Consultant to collect data and analyze the National Risk Atlas for its update and implementation 1 October 2019 19 September 2019
National Consulting Firm / Institution to submit a proposal for the Revising the Green Growth and Climate Resilience Strategy using Foresight and Green Growth Costing 1 October 2019 18 September 2019
Recruitment of National Individual Consultant to develop Strategic Plan and Action Plan for the National Framework for Climate Services (NFCS) of Rwanda 1 October 2019 18 September 2019
National - Supply and Installation of Lightning Protection Systems in Rutsiro District 01 October 2019 18 October 2019
Baseline study on Multi-dimensional Poverty Environment in Musanze and Bugesera Districts 19 September 2019 05 September 2019
RFP: Conduct Compliance Environmental Audit for different projects 19 September 2019 5 September 2019
RFQ: Supply of Production equipment for Youth Connekt Africa Summit 20 September 2019 13 September 2019
RFQ: Supply of Printing and Branding for Youth Connekt Summit 2019 20 September 2019 13 September 2019
RFQ: National Business Firm for Hiring and management of Audio-Visual Equipment for the Youth Connekt Africa Summit 20 September 2019 13 September 2019
Consultancy To Develop Isange One Stop Center (Iosc) Strategic Plan (2020-2025) 19 September 2019 11 September 2019
Recruiting a Coordinator of NGFC Secretariat 12 September 2019 5 September 2019
Recruitment of International Foresight Expert to Review the Green Growth and Climate Resilience Strategy in Rwanda 12 September 2019 12 August 2019
National Consultant to collect data and analyze the National Risk Atlas for its update and implementation 12 September 2019 27 August 2019
Strategic Engagement and Partnership Expert For Gender Monitoring Office 27 August 2019 19 August 2019
Recruiting A Coordinator Of NGFC Secretariat 22 August 2019 15 August 2019
Recruitment of a National Firm With Specialization in Me-dia/Communication/Public Relations/Branding for the 2019 Youthconnekt Afri-ca Summit 16 Aug 2019 7 Aug 2019
Recruitment of National Individual Consultant to develop Strategic Plan and Action Plan for the National Framework for Climate Services (NFCS) of Rwanda 19 Aug 2019 7 Aug 2019
Recruitment of international firm to conduct a feasibility study for the set up of a blended finance facility for the ministry of finance and economic planning blended finance facility 19 Aug 2019 31 July 2019
Request For Quotaion - Supply of Security Equipment 19 August 2019 05 August 2019
Recruitment of National individual Consultant to develop the Youth Centre Development Strategy 16 August 2019 6 August 2019
Calling for applications to Facilitate a Peer to peer Learning among JP-RWEE supported Women groups and Cooperatives 08 August 2019 05 August 2019
Design, Establishment, and Hosting of YouthConnekt Africa Hub and YouthConnekt Rwanda Website 31 July 2019 17 July 2019
Recruitment of National Consultant develop the National Youth Council 5-year Strategic Plan 2020-2024 22 July 2019 8 July 2019
Recruitment of a National Event Management Firm To Organise Concert- YouthConnekt Africa Summit 23rd July, 2019 8 July 2019
Recruitment of National individual Consultant to develop the Youth Centre Development Strategy 22 July 2019 8 July 2019
Revising the Green Growth and Climate Resilience Strategy using Foresight and Green Growth Costing 16 July 2019 2 July 2019
Recruitment of International Foresight Expert to Review the Green Growth and Climate Resilience Strategy in Rwanda 16 July 2019 2 July 2019
Re-advertisement Recruitment of National Environment Natural Resource (ENR) and Gender Mainstreaming Expert 2 July 2019 21 June 2019
National Consulting Company to develop a Monitoring and Evaluation (M&E) system in Meteo Rwanda. 6 June 2019 23 May 2019
Recruitment of National Individual Consultant to develop Strategic Plan and Action Plan for the National Framework for Climate Services (NFCS) of Rwanda 6 June 2019 23 May 2019
Recruitment of National Environment Natural Resource (ENR) and Gender Mainstreaming Expert 6 June 2019 23 May 2019
RE- ADVERTISEMENT National Individual Consultancy as Small arms and light weapons National Expert in Rwanda 28 May 2019 14 May 2019
Call for project proposals Global environment facility/small grants programme (GEF/SGP) 10 June 2019 10 May 2019

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